Organizing an outdoor event offers the chance to create a memorable experience for the people attending. However, you might run into some logistical issues when putting these functions together. Check the list below to learn about factors to consider when planning an outdoor event.
Pay Attention to the Weather
As you get closer to the day of the event, you must plan for severe weather and watch weather forecasts. You should have a “rainy day” strategy that answers several questions: will you be able to shift your event indoors quickly, will moveable tents give you adequate cover, and will you reschedule or cancel your event? If harsh weather causes cancellation or damage, consider your cost obligations, insurance alternatives, and contract specifics.
Get the Right Equipment
Make sure you have everything you need to keep your operation running smoothly. Make a list of things you’ll need for your event, including lighting, sound systems, A/V gear, portable generators, and more. When putting down cables and wires, keep pathways in mind and pay attention to power supplies.
Make It As Inclusive as Possible
By keeping your event accessible and inclusive, you can ensure that everyone gets a chance to take part in the fun. You can follow a few principles to help, such as making sure your event has various transportation options, broad walkways with ramp access, and priority seating with plenty of personal space. Also, think about ADA portable restrooms with a more expansive room (for standard wheelchair movement) and interior side rails.
Ensure Everyone Is Comfortable
You’ll want to make sure that guests are as comfortable as possible by supplying amenities like electric fans, seating, and tables. You should also have a steady source of food and drinks on hand. Make sure that portable restrooms and handwashing stations are in the most convenient locations so that people can use them without a problem.
These are some of the most significant factors to consider when planning an outdoor event. When you make an effort to address these concerns, you can help ensure that everyone who attends your function has a positive experience.
When you’re organizing an event, consider renting ADA portable restrooms from Floods Royal Flush. These bathrooms are perfect for venues and events that don’t have access to ADA-compliant facilities or want to provide a larger unit as a family-friendly option. Feel free to contact us with any questions you may have.